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What information is held and under what GDPR lawful basis

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Details of individuals who correspond with or enquire of the Office of the Police and Crime Commissioner (OPCC) Names and contact details of survey respondents Names and email addresses on mailing lists
Contact details of individuals who apply for grants Contact details for suppliers of goods and services Contact details for people who make requests for information under Freedom of Information or Data Protection
Employee details including former and potential members of staff, volunteers, independent assurance panel members, advisers, consultants and other professional experts Criminal offence information, where it is required to fulfil a statutory duty, to facilitate the operation of the Violence Reduction Unit or to effectively hold the police force to account for its performance. (This may include inferred special catergory data (E.g. crime numbers relating to racially or religiously aggravated offences) Details of complaints against the police where a request has been made for a Complaint Outcome Review

Names and contact details of former Police Officers where a consideration is made for pension forfeiture, and details of the criminal offence of which they were convicted

   

What we hold

Details of individuals who correspond with or enquire of the Office of the Police and Crime Commissioner (OPCC) 

Where we get the data from

Direct from data subject

Our lawful purpose for processing the data

Public Task

Is there a statutory or contractual obligation to provide personal data?

No

Who we share the data with

Humberside Police – if the correspondence was misdirected

How long we keep it

Six years after the last contact from the individual

What we hold

Names and contact details of survey respondents

Where we get the data from

Direct from data subject

Our lawful purpose for processing the data

Public Task

Is there a statutory or contractual obligation to provide personal data?

No

Who we share the data with

This data is not shared, unless specifically authorised by the data subject, who would agree to this at the time of providing the data

How long we keep it

Six years

What we hold

Names and email addresses on mailing lists

Where we get the data from

Direct from data subject

Our lawful purpose for processing the data

Consent

Is there a statutory or contractual obligation to provide personal data?

No

Who we share the data with

Nobody

How long we keep it

As long as the data subject consents for us to do so

What we hold

Contact details of individuals who apply for grants.

Where we get the data from

Direct from data subject or from a third party (Good Grants)

Our lawful purpose for processing the data

Performance of a Contract

Is there a statutory or contractual obligation to provide personal data?

Required to potentially enter into a contract

Who we share the data with

Government departments, for central grants and partners including Community Safety Partnerships and the Humber Violence Prevention Partnership for appriasal purposes.

How long we keep it

Six years

What we hold

Contact details for suppliers of goods and services

Where we get the data from

Data subject

Our lawful purpose for processing the data

Performance of a Contract

Is there a statutory or contractual obligation to provide personal data?

Required for contract management

Who we share the data with

Nobody

How long we keep it

Six years after the termination of the contract

What we hold

Contact details for people who make requests for information under Freedom of Information or Data Protection

Where we get the data from

Direct from data subject

Our lawful purpose for processing the data

Public Task

Is there a statutory or contractual obligation to provide personal data?

It is required by the Freedom of Information Act for the requester to provide a name and address in order to send a response.

Who we share the data with

Nobody

How long we keep it

Six years after the response was sent.

What we hold

Employee details including former and potential members of staff, volunteers, independent assurance panel members, advisers, consultants and other professional experts

Where we get the data from

Direct from data subject

Our lawful purpose for processing the data

Performance of a contract / Public Task (for non-employed people)

Is there a statutory or contractual obligation to provide personal data?

Employment contracts

Who we share the data with

Humberside Police, who operate our IT and Payroll systems

How long we keep it

Six years after end of contract

What we hold

Criminal offence information, where it is required to fulfil a statutory duty, to facilitate the operation of the Violence Reduction Unit or to effectively hold the police force to account for its performance. This may include inferred special category data (e.g. crime numbers relating to racially or religiously aggravated offences)

Where we get the data from

Humberside Police and other Criminal Justice partners

Our lawful purpose for processing the data

Public Task, Prevention and Detection of Crime

Is there a statutory or contractual obligation to provide personal data?

No

Who we share the data with

Criminal Justice Partner agencies including Humberside Police and the Violence Reduction Unit

How long we keep it

No longer than six years after its last use

What we hold

Details of complaints against the police where a request has been made for a Complaint Outcome Review

Where we get the data from

Humberside Police

Our lawful purpose for processing the data

Legal obligation

Is there a statutory or contractual obligation to provide personal data?

Yes, under Police Complaints legislation

Who we share the data with

Humberside Police and our third-party investigations provider.

How long we keep it

Six years after closure of complaint

What we hold

Names and contact details of former Police Officers where a consideration is made for pension forfeiture, and details of the criminal offence of which they were convicted

Where we get the data from

Humberside Police

Our lawful purpose for processing the data

Legal obligation

Is there a statutory or contractual obligation to provide personal data?

Yes under the Police Pensions Regulations

Who we share the data with

The Home Secretary

How long we keep it

Until the death of the data subject

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