What information is held and under what GDPR lawful basis
What we hold
Details of individuals who correspond with or enquire of the Office of the Police and Crime Commissioner (OPCC)
Where we get the data from
Direct from data subject
Our lawful purpose for processing the data
Public Task
Is there a statutory or contractual obligation to provide personal data?
No
Who we share the data with
Humberside Police – if the correspondence was misdirected
How long we keep it
Six years after the last contact from the individual
What we hold
Names and contact details of survey respondents
Where we get the data from
Direct from data subject
Our lawful purpose for processing the data
Public Task
Is there a statutory or contractual obligation to provide personal data?
No
Who we share the data with
This data is not shared, unless specifically authorised by the data subject, who would agree to this at the time of providing the data
How long we keep it
Six years
What we hold
Names and email addresses on mailing lists
Where we get the data from
Direct from data subject
Our lawful purpose for processing the data
Consent
Is there a statutory or contractual obligation to provide personal data?
No
Who we share the data with
Nobody
How long we keep it
As long as the data subject consents for us to do so
What we hold
Contact details of individuals who apply for grants.
Where we get the data from
Direct from data subject or from a third party (Good Grants)
Our lawful purpose for processing the data
Performance of a Contract
Is there a statutory or contractual obligation to provide personal data?
Required to potentially enter into a contract
Who we share the data with
Government departments, for central grants and partners including Community Safety Partnerships and the Humber Violence Prevention Partnership for appriasal purposes.
How long we keep it
Six years
What we hold
Contact details for suppliers of goods and services
Where we get the data from
Data subject
Our lawful purpose for processing the data
Performance of a Contract
Is there a statutory or contractual obligation to provide personal data?
Required for contract management
Who we share the data with
Nobody
How long we keep it
Six years after the termination of the contract
What we hold
Contact details for people who make requests for information under Freedom of Information or Data Protection
Where we get the data from
Direct from data subject
Our lawful purpose for processing the data
Public Task
Is there a statutory or contractual obligation to provide personal data?
It is required by the Freedom of Information Act for the requester to provide a name and address in order to send a response.
Who we share the data with
Nobody
How long we keep it
Six years after the response was sent.
What we hold
Employee details including former and potential members of staff, volunteers, independent assurance panel members, advisers, consultants and other professional experts
Where we get the data from
Direct from data subject
Our lawful purpose for processing the data
Performance of a contract / Public Task (for non-employed people)
Is there a statutory or contractual obligation to provide personal data?
Employment contracts
Who we share the data with
Humberside Police, who operate our IT and Payroll systems
How long we keep it
Six years after end of contract
What we hold
Criminal offence information, where it is required to fulfil a statutory duty, to facilitate the operation of the Violence Reduction Unit or to effectively hold the police force to account for its performance
Where we get the data from
Humberside Police and other Criminal Justice partners
Our lawful purpose for processing the data
Public Task, Prevention and Detection of Crime
Is there a statutory or contractual obligation to provide personal data?
No
Who we share the data with
Criminal Justice Partner agencies including Humberside Police and the Violence Reduction Unit
How long we keep it
No longer than six years after its last use
What we hold
Details of complaints against the police where a request has been made for a Complaint Outcome Review
Where we get the data from
Humberside Police
Our lawful purpose for processing the data
Legal obligation
Is there a statutory or contractual obligation to provide personal data?
Yes, under Police Complaints legislation
Who we share the data with
Humberside Police and our third-party investigations provider.
How long we keep it
Six years after closure of complaint
What we hold
Names and contact details of former Police Officers where a consideration is made for pension forfeiture, and details of the criminal offence of which they were convicted
Where we get the data from
Humberside Police
Our lawful purpose for processing the data
Legal obligation
Is there a statutory or contractual obligation to provide personal data?
Yes under the Police Pensions Regulations
Who we share the data with
The Home Secretary
How long we keep it
Until the death of the data subject
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